Cambridge Association of Architects
The Cambridge Association of Architects (“the CAA”) is committed to protecting the privacy of Members’ data and processing it in accordance with the General Data Protection Regulation (GDPR). The CAA is a local branch of the Royal Institute of British Architects (“the RIBA”) covering Cambridge and Cambridgeshire. The branch is run by volunteer members of the RIBA and forms part of the RIBA East region.
1. About Us
As part of our compliance obligations, the Cambridge Association of Architects (“the CAA”) confirms the following information:
(a) The registered office of the RIBA is 66 Portland Place, London W1B 1AD;
(b) You may contact us at firstname.lastname@example.org or you may contact the RIBA East team at email@example.com or +44 (0)1223 566 285. The RIBA may be contacted at firstname.lastname@example.org or +44(0)20 7580 5533.
(c) The CAA wish to process your data for the purpose of sending you information about relevant events we believe you may be interested in based on prior contact with you, because you have signed up via our online sign-up forms, or because you have agreed to receive updates from the RIBA as part of your Member communications preferences;
(d) We will not share your data with any third party;
(e) We will only keep your data for as long as required for this purpose and you can “unsubscribe” from further contact at any time;
(f) You have the right to bring a complaint about how we process your data to the Information Commission Officer at any time - https://ico.org.uk
The Cambridge Association of Architects communicates with Members in three primary ways: email, postal communication, and the bi-annual publication of the Cambridge Architecture gazette.
Member emails are sent with reminders of the CAA’s monthly meetings, updates on CAA activities and other events relevant to the profession. These emails are sent to RIBA Members within the branch area, and to other recipients who have subscribed to the CAA’s email mailing list (referred to as “the email list” within this document)
The email list is hosted by MailChimp, an online digital marketing platform, which can only be accessed by the Communications Officer, Secretary, and a designated committee member required to assist with communications.
Recipients may unsubscribe or update their communication preferences at any time by clicking the relevant links provided at the bottom of each email. They may also email email@example.com. If a subscriber opts-out of email communications by updating their RIBA Membership preferences, they will also be unsubscribed from CAA emails.
2.2 Written letters / postal communication
Occasionally the CAA sends letters to local RIBA Members informing them of relevant information and, on an annual basis, offering the opportunity for members to sponsor the CAA as the local branch of the RIBA.
All postal communication is managed and processed by RIBA East and is sent only to those members who have opted-in to receive written communication as part of their RIBA membership.
Written communication sent by the CAA is therefore covered by the RIBA’s national compliance with the GDPR.
2.3. Cambridge Architecture Gazette
The CAA distributes copies of its bi-annual publication via post to all readers who have subscribed to the gazette mailing list (“the mailing list”) either by completing the online sign-up form or by requesting copies via email to the editorial team, Secretary, or other members of the CAA committee.
In order to distribute the gazette, a password-protected copy of the mailing list data is sent to the publishers, Cambridge Publishers Limited (“CPL”) to organise postage of the gazette. This involves processing of names and postal addresses to print cover sheets for postage of the gazette to subscriber addresses.
An updated version of the mailing list is issued for each edition of the gazette (twice a year) to ensure any changes in subscription preferences which the editorial team have been notified of are captured. The Gazette is distributed to the existing mailing list on the basis of the ICO definition and guidance set out for “Legitimate Interests.”
3. Further Information
The CAA has undertaken research into the methods and impact of its communications, including a Legitimate Interests Assessment for the distribution of the Cambridge Architecture gazette demonstrating compliance with the General Data Protection Regulation. Requests for this, and any further queries, may be emailed to firstname.lastname@example.org